Building Use Policy and Form

BUILDING USE POLICY

ATONEMENT LUTHERAN CHURCH - COLULMBUS, OH

 

POLICY STATEMENT


Atonement Lutheran Church building, and grounds are provided through the Grace of God and should be used for His Glory.

Organizations whose beliefs and practices are not contradictory to the beliefs and practices of the Lutheran Church Missouri Synod

may use Atonement Lutheran Church for meetings and other events. 

We request that all users, members, or nonmembers, should be mindful of the purpose of God’s House

and strive to maintain and honor its safety, longevity and beauty.

 

The Church Council is charged with the development of this policy

and delegates the responsibility of its implementation and coordination to the Board of Trustees.  

As such, the Atonement Lutheran Church Board of Trustees has the right to alter the rental donation or deposit fees

or to amend or modify these regulations as necessary and appropriate.

 

Physical facilities include the parking lot, grounds, signage, rooms, furnishings, portable and stationary equipment.  

All requests for the use of physical facilities will be submitted to Atonement’s Administrative Assistant in writing

on the Application for Use of Facilities Form. 

The Administrative Assistant will approve the request in conjunction with the Board of Trustees,

and maintain a master schedule of facilities use in the church office and update it regularly.

 

POLICY GUIDELINES

  •  Use of the nursery, preschool refrigerator, and the preschool wing and its equipment is not permitted.
  • All activities will conclude by 11:00 pm.  Sunday activities will be scheduled after 1:00 pm.
  •  All rooms used (including restrooms) must be returned to their original condition.  
  • All lights must be turned off and all outside doors locked.  
  • Facility users agree to fully indemnify and hold harmless Atonement Lutheran Church, its staff and officers from all loss (personal or otherwise), damage, claims, suits, expenses, or otherwise resulting from such use.  Organizations, groups, or persons using the church facility are responsible for all damages to the church facility during its use, and will be charged for the actual cost for repair and/or replacement.   All damaged or lost equipment should be reported immediately to the church office staff.
  • Organizations, groups, or persons using furnishings or equipment will be responsible for all damages resulting from their use of them, and will be charged for the actual cost for repair and/or replacement.
  • Any group of children and/or teenagers, regardless of size of group, must be always supervised by one or more adults.
  • Food and beverage consumption is allowed only in the Great Room.
  • Smoking of any kind, or any illegal drugs are not permitted anywhere in the facility or on the grounds.  
  • Advertising for political or anti-Christian organizations is not permitted on Atonement Lutheran Church premises. Permission to use Atonement Lutheran Church facilities is not synonymous with endorsement of any program. 
  • Posters, signs, decorations or other physical alterations must be approved from the church office staff prior to posting.  The display must not cause damage to wall or bulletin boards.  (painter’s tape is preferred)
  • Use of church audio, audio-visual and/or stationary equipment in the sanctuary must be operated by a trained Atonement audio visual personnel only.
  • A $10.00 refundable deposit is required to obtain a key fob for access to the facility.  The key fob will be programmed so the renter can only have access to the facility on the days that have been approved to rent.  Arrangements will be made with Atonement’s  Administrative Assistance to pick up the key fob prior to the scheduled event.  The deposit is due when picking up of the key fob and will be refunded upon it being returned.

  • Equipment available for use in the Great Room
  • Folding chairs - 135
  • 8 ft rectangle tables – 6
  • 6 ft rectangle tables - 2
  • 10 ft round Tables – 10

 

  • Set up and tear down of tables and chairs will the responsibility of the renter.  If the renter would like the host to set up the room, there will be an additional fee for this service.

 

  • Host – if you are having an event other than a wedding that consists of 75 people or more, serving food, and/or serving alcohol a host is required to be at the event. 

 

  • Members may borrow tables and chairs for use at home.  Please refer Borrowing Chairs and table policy.

 

  • If Atonement’s Administrative Assistant is not available to process a request Atonements President, Vice President or Head Trustee may process and approve the application.

 

 

 

 

 

 

 

FACILITY USE FEES

 

 

Atonement Lutheran Church does not charge a usage fee for members, community groups, service groups or other nonprofit agencies that wish to use our facility for meetings and groups of less than 75 people unless food is served.   

 

Great Room - seats 150 for a banquet - $ 200 for a four-hour event or less,  $25 for each additional hour

 

Sanctuary -   seats 300 - $100 for a four-hour event or less, $25 for each additional hour

 

Atonement’s trained  Audio Technician – $50 for a wedding

 

Host – -Events in the Great Room with 75 or more people, and food  and/or serving of alcohol - $100 for a four-hour event or less, $25 for each additional hour.

 

Host – Set up and Tear down of Tables and Chairs - $100.00 fee.

 

All fees must be paid upon receipt of application.

 

Users must provide their own paper products, kitchen supplies, beverages, coffee, linens etc. 

 

The Sanctuary, Great Room/Kitchen must be returned to the way it was found at the conclusion of the event.

 

Funerals for Atonement Lutheran Church members and/or their immediate family are exempt from these fees. If food or a meal needs to be provided, please see Atonement Lutheran Church’s Funeral Meal Policy.

 

If alcohol is requested for any event, the group must complete the Alcohol Service Agreement and pay the fees.

 

Please see Atonement Lutheran Church’s Wedding Use Policy if additional Guidelines.   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


ATONEMENT LUTHERAN CHUCH

APPLICATION FOR USE OF FACILITY

 

 

Application Date: ________________________  Date of Event: _______________________________________

 

Starting Time: ______________________________  Ending Time :_____________________________________

 

Number of Participants: ______________   Rooms requested  (circle) Sanctuary   Great Room/Kitchen  Classroom

 

Name of Organization:  _______________________________________________________________________

 

Contact Person: ___________________________________________ (Circle):  Member   Non-Member

 

Address: ___________________________________________________________________________________

               

Phone Number – Cell/home:_____________________  Phone Number  - Work :__________________________

 

Email Address:______________________________________________________________________________

 

Purpose of Use: _____________________________________________________________________________

 

___________________________________________________       Food Served:  (circle)  Yes     No

 

We/I, the undersigned, on behalf of the organization using the Church, agree to

all the provisions and obligations contained in the Atonement Lutheran Church Building Use Policy, which I have received and read, 

including the agreement to fully indemnify and hold harmless the Atonement Lutheran Church, its’ staff and officers

from all loss, damage, claims, suits, expenses or otherwise resulting from such use. 


 

Signature of Applicant :_____________________________________________________  Date: ______________________

 

Printed Applicants Name: ______________________________________________________________________________

 

Signature of Atonement Lutheran Church Staff: ________________________________________ Date: ________________

 

Return application form to Atonement Lutheran Church, 1621 Francisco Rd, Columbus, Ohio 43221 along with all fees. 

A copy will be returned to applicant once approved.

_________________________________________________________________________________________

 

Staff Use Only

 

Fees Paid:  (circle)  Key fob: $10   Sanctuary:  $100     Great Room/ Kitchen: $200   

Extra hours:   # of hours ______  x $25 = _____________ for Great Room/Kitchen

Extra hours:   # of hours ______  x $25 = _____________ for Sanctuary

Extra hours;  # of hours _______ x $25 = _____________ for Host

Director of Music:  $150

Audio/Technician:   $50   Technician Name: ________________________________________________________________

 

Host:  $100  Host S/U Equipment: - $100    Host Name: ___________________________________________________

 

Payment  Received: Date _________________   Amount _______________  Cash  or  Check # ______________________

 

Key fob Returned:  Yes   No       Key fob deposit returned:  Yes    No   cash or check # _____________________


ALCOHOL SERVICE AGREEMENT

Atonement Lutheran Church _ Columbus, OH


 

This policy provides a structure for the reasonable and responsible use of alcohol within Atonement Lutheran Church; to honor and protect those who do not or should not consume alcoholic beverages.

 

Alcohol may only be served by a caterer who provides the services of a professional bartending/beverage concierge.  The Caterer must provide the following: Proof of Workers Comp, Health Department Food Handlers permit, Proof of liability Insurance Coverage that also limits the liability associated with alcohol consumption to the insured party.

 

There is a $150 service fee for having alcohol service at Atonement Lutheran Church, in conjunction with the Alcohol Service Agreement. This service fee is in addition to regular rental rate for the facility.  The Lessee must be a responsible adult, age 21 or older, with proof of identification. ( Atonement Lutheran Church (ALC) will accept a valid driver’s license or other valid State picture identification containing the date of birth as a substitute for a driver’s license.) The Lessee must pay the service fee and sign the Alcohol Service Agreement in person. The alcohol service agreement and Alcohol service fee must be paid and signed at least 30 calendar days in advance of the event. 

 

Building Use Application must be completed and submitted along with This Alcohol Service Agreement.

 

Name: _______________________________________________________________________

 

Phone : (home) ____________________Work:_________________Cell: __________________

 

Type of Identification Shown:  _______________________  ID Number: ___________________

 

Rental: Great Room/Kitchen/restrooms    Date of Rental: _________ Time: from _____ to _________

 

Fee Paid: _______________   Check # or Cash

 

 

Agreement

 

This agreement made on  _____________________ by and between Atonement Lutheran Church

 

and _______________________________(the lessee)   with his her residence at:

 

______________________________________________________________________________

 

and agrees to the following terms and conditions. 

 

Whereas the Lessee wishes to provide alcohol service at Atonement Lutheran Church during the rental period set forth in the Rental Agreement and pursuant to the terms of said agreement:

 

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General Conditions:

  • No one under 21 may be served or consume alcohol. 
  • Must comply with all City ordinances and State statues, including Ohio Liquor Control Policies and guidelines.
  • Agrees to limit the number of guest to the determined occupancy of the Facility.
  • Agrees to accept responsibility for keeping all guests with alcoholic beverages contained inside the Great Room.
  • Atonement Lutheran Church (ALC) reserves the right to escort any visitor off ALC premises who appears to be intoxicated or is disruptive to the safety or enjoyment of event participants or ALC staff.  In such event the Lessee agrees to defend and hold ALC harmless from and against damages claimed by said visitor.
  • Alcohol may not be sold (no cash bars), and no money or tickets may exchange hands on the premises.  Gratuity arrangements should be made with the caterer prior to the event.
  • Alcohol is not permitted on the premises unless a bartender/concierge, employed by the caterer is on site for the dispensing of alcohol.  All alcohol shall be brought on the premises by the Caterer. 
  • Beer Kegs are not permitted.

 

Indemnification/Damages

 

  • Lessee shall be responsible for any damage to the ALC premises and property caused by Lessee or its guests and Contractor agents or employees. Damage done to the facility and/or grounds shall be charged at current cost for repair or replacement, plus labor costs for repair or replacement.  This paragraph does not Constitute ALC’s sole remedy.

 

  • Lessee assumes all liability for any injury to persons or damage to or loss of property, in which injury, damage, or loss is directly or indirectly related to the rental/event, including without limitation, liability arising directly or indirectly from the dispensing of alcoholic beverages at the rental/event. Lessee shall indemnify, protect and hold harmless ALC and all of it’s officers, employees, volunteers, trustees, members thereof, against claims, damages, losses, liens, cause of action, suites, judgments and expenses (including attorney fees and other costs of defense) of any nature, kind or description brought for or arising from, or on account of any injuries or damages received by any person or property, resulting from all negligent, acts, errors, omissions by any person directly or indirectly related to the rental/event unless such liability is attributed solely to intentional acts of ALC.  Lessee agrees that this indemnification represents a material consideration to ALC, without which ALC wound not enter into the agreement.

 

  • Lessee acknowledges they have read and understand this indemnification/Damages clause.

 

Miscellaneous

 

  • Extent of Agreement. This agreement and the associated Rental Agreement represent the entire and integrated agreement between ALC and the Lessee and supercedes all prior negotiations, representations, or agreements, either written or oral.  This Agreement may be amended only by written amendment prepared by ALC and signed by both parties.

 

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  • Governing Law. This Agreement shall be governed by the law of the State of Ohio to the exclusion of the law of any other jurisdiction.

 

  • Severability.  If any provision of the Agreement, or any covenant, obligation or agreement contained herein is determined by a court to be invalid or unenforceable, such determination shall not affect any other provision, covenant, obligation or agreement, each of which shall be construed and enforced as if such invalid or unenforceable provision were not contained herein.  Such invalidity or unenforceability shall not affect any valid and enforceable application thereof, and each such manner and to the full extent permitted by law.
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  • When it is in the best interest of ALC, ALC may terminate this Contract, in whole or in part by providing thirty (30) calendar days or other appropriate length of time written notice to the Lessee prior to the effective date of termination.
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IN WITNESS WHEREOF, the parties have executed this agreement.

 

LESSEE:                                                   ALC Agent:

 

By: ___________________________         By: ____________________________

                           (signature)                                                                                                                  (signature)

 

Name: _________________________         Name: _________________________

                                        (printed)                                                                                                    (printed)

 

Date: ________________________            Date: __________________________

 

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